Closing Purchase Orders

Close a purchase order when no further receipts are expected and all open issues have been resolved or documented.

Before closing

• All planned receipts are posted
• Remaining open quantities are understood
• Supplier changes are documented
• Finance or approval exceptions are cleared

Closeout routine

• Review each open line
• Cancel remaining quantity if needed
• Save final notes for audit history
• Confirm the PO leaves active purchasing queues

Good practice

• Close stale POs on a schedule
• Avoid leaving partials open without an owner
• Reconcile closeout decisions with receiving data