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Purchasing & SuppliersReceiving Inventory

Receiving Inventory

Receiving inventory records what physically arrived against the purchase order and prepares stock for put-away and availability.

Receiving flow

  • Locate the expected PO
  • Confirm item, quantity, and condition
  • Record variances or damages
  • Accept the receipt into the warehouse
  • Hand off to put-away

Operator checklist

  • Verify packaging and paperwork
  • Separate overages, shortages, and damages
  • Capture notes before closing the receipt
  • Confirm the receipt posted to inventory

Escalate when

  • The shipment has no matching PO
  • The supplier substituted items
  • Quantities differ materially from the order
Payment Terms & Billing ModelsClosing Purchase Orders